Why bother writing when technology does much of the work for us? Templates plan for us, spell-check edits for us, and there’s enough information online to produce a ocean of plagiarized work. It’s no surprise that technical and business writing skills are becoming lost arts. Yet, successful communication with colleagues, teams, and clients relies heavily on written memos, emails, reports, proposals, and evaluations. Professional development should include the development of writing skills, but rarely does.
Okay, I love to write.
Am I good at my craft? Well, only my readers can answer that question. But I’m here today to share a bit about my history as a writer utilizing the Q & A format. Here goes:
Q: Terry, when did you decide to become a writer?
A: Although I love sports, it didn’t take me long to realize that a NBA career was not in my future. And science and math were not my strong points. Singing? Dancing? Since I’m the worst singer and dancer in the history of the world I ruled out those two options. So I figured that since putting pen to paper was something I enjoyed, plus I had great English teachers, I decided to major in English in college.
We’re about to land in Tashkent and I stuff bags of peanuts, napkins, and cupholders labeled “Air Uzbekistan” into my purse. I’m on a mission for the Jewish Federation in Chattanooga where I’m the Executive Director. No other Federation mission has ever gone to Uzbekistan on its way to Jerusalem and I want as many momentos as my bag will hold.
I relished this adventure of a lifetime. I usually worked 24/7 running the nonprofit and spending my days in the office. My restlessness as a bureaucrat was offset by having a salary, health insurance, and vacation. I’d published two books, but my writing now was solely for the Federation’s newsletter. No more Starving Writer for me!
I sat in my Chicago office wrapping up my latest project, the National Workshop on Christian-Jewish Relations, with an evaluation report. It was not so much “writing” as a how-to guide for the next poor slob who spent three years as coordinator. The phone rang and I interrupted my hair-pulling session for a friend who’d helped promote the Workshop. Mike was an editor with Liturgy Training Publications, the publishing arm of Chicago’s Catholic Archdiocese. “Please write a chapter for a book we’re doing on religious rites of passage for teens.” Continue reading How I Became an Award-winning Writer: PART 3 – by Deborah Levine
My pride, and a touch of arrogance, in having aced Advanced Placement AP English lasted about five minutes on campus. Harvard frowned on freshmen who hadn’t achieved at least 4 out 5 on the AP English exam, and I’d received only 3. Humility sank in as I sat in an ancient lecture hall with hundreds of freshman and took a required writing exam. I flunked.
Writing Tips for Readability
Few Writing errors are as annoying to readers as abbreviations, acronyms, and initials that are either not defined or send them hunting for an explanation. This common mistake is compounded when using your report as the basis for an oral presentation. What are obvious short cuts to you may make your readers and/or audience resentful rather than admiring.
Avoid the jargon trap!
What is the difference between an abbreviation and an acronym?
Abbreviations are shortened versions of a word, for example, Jan. for January and etc. for etcetera. Acronyms are abbreviations that can be pronounced as words, for example, NASA and OPEC. There are also abbreviations based on initials which are not intended be pronounced as a word, for example, FBI and UTC. All acronyms are abbreviations, but only a relatively small group of abbreviations are acronyms.
How do I use abbreviations in technical writing?
The first time you write an abbreviation or acronym in your paper, spell out the full phrase for the reader. Follow the phrase by the abbreviation in parentheses, for example, University of Tennessee at Chattanooga (UTC) and College of Engineering and Computer Science (CECS). You can then use only the abbreviation throughout the document unless there are stand-alone sections. In that case, repeat the process for that section. Consider adding a glossary if you have multiple acronyms and abbreviations.
by Award-winning Author
Deborah J. Levine
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“Deborah has a unique style as an Editor. She is thorough, helpful and easy going. You get to feel her rich experience in the very first encounter with her. Her reviews are top-notch and has consulted for many international organizations. She has demonstrated keen interest in the development of new and young writers over the years and is always available when called upon. I couldn’t find anyone better to work with.”
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